HR Systems Specialist

HR Systems Specialist 

Contract Type: Secondment /Fixed Term Contract 

(Full-Time) – 12 Months 

Location: Milton Keynes (MK4 4BX) 

Hybrid working available 

Grade: RCS L 

DHL are seeking a highly skilled and experienced HR Systems Specialist to join our dynamic HR team. The successful candidate will be responsible for managing and optimising our HR and Payroll systems, ensuring they align with our company’s digitisation strategy and meet legal and regulatory requirements. This role involves managing third-party systems, interfaces and automation linked to HR Shared Services activities, leading continuous improvement initiatives and interacting with, and delivering for, key stakeholders.

With 37,000 employees in 400 operations across the UK & Ireland, we’re part of an exciting and varied business. The HR function works with our managers to attract, develop and retain our people so that we have the very best team in the industry. The HR and Payroll Systems team are integral part, ensuring the entire operation has the systemic tools they need to succeed. HR Shared Services are embarking on a period of significant transformation and the HR and Payroll Systems are an integral part of delivering that change.

WHAT DOES THE ROLE ENTAIL? 

As part of your normal duties, you will;

• Business as Usual: Ensure that HR and Payroll systems, interfaces and automation are operating as expected and that all users have the required systems access and skills they need to perform their roles.
• Continuous Improvement: Collect system improvement needs, configure systems, manage continuous improvement initiatives, and assess the cost/benefit of potential improvements.
• Project Management: Perform gap analysis, manage implementation plans, update documentation, and communicate new systems and processes to leadership, ensuring projects remain on track.
• System Documentation: Document system designs, legal requirements, and controls, and develop to-be process designs in line with the company’s digitisation strategy.
• Internal Controls: Contribute to HR systems strategy, document system usage and internal controls, and ensure changes meet legal and regulatory requirements.
• Stakeholder Management: Align system changes with relevant stakeholders, articulate the needs, and engage with relevant teams, such as Global HR Business Process Optimisation (HRBPO), Global HR Development and Operations (HRDO) and IT teams, where required, for design approvals and implementation.
• Expertise & Testing: Provide expertise on process design, ensure internal controls in system changes, and perform functional application testing with IT.

WHAT DO WE NEED FROM YOU? 

We’d love to hear from you if you have the following experience but don’t hesitate to apply if you don’t tick every box on this page – we’re great at spotting talent and potential in everyone:

• 5+ years of relevant experience in HR, payroll, and/or case management would be desirable.
• Additionally, 3+ years of experience in HR, process improvement/management, system management, and/or project management.
• Ability to provide project management support
• Expert understanding of transactional HR processes related to systems and processes.
• Ability to analyse systems and processes and provide optimisation recommendations.
• Good general business and operational management experience.
• Basic technical knowledge of global and regional systems. Oracle Service Cloud (Case Management), Oracle HCM Cloud (HR Management), Kronos Workforce Central (Time and Attendance), and/or Resourcelink (Payroll) would be desirable.

WHY CHOOSE US? 

As well as competitive pay rates, you will be entitled to an award-winning range of benefits including:

• Free on-site parking
• Onsite canteen
• Free confidential 24/7 GP service
• Hundreds of discounts (including retail, childcare + gym)
• Affordable loans & enhanced pension scheme
• 24/7 employee support service for you (+ family) with access to free counselling and much more: https://careers.dhl.com/global/en/dsc-benefits

OUR APPROACH TO DIVERSITY & INCLUSION 

We will ensure that all our resourcing activities are fair, transparent and consistent across the UK. Find out more about our global approach to Diversity, Equity, Inclusion & Belonging: https://careers.dhl.com/global/en/diversity

BE AN ESSENTIAL PART OF EVERYDAY LIFE 

DHL is the global leader in Supply Chain management and we keep the world moving. Our expert teams work together to deliver for our customers across a range of industries including retail, automotive, healthcare and more, so they can deliver to their customers.

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