Executive Assistant – Fixed Income

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Job Details

Published on 07/06/2024
Job location London
Job sector
Company Name
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Description

 

EXECUTIVE ASSISTANT – FIXED INCOME 

 

Executive Assistant
Do you have experience of working in a large and complex corporate environment? Are you highly organised with strong planning skills? We are looking for an Executive Assistant to join our team so if this is you then please see the details below.

 

A bit about the job:

This EA provides effective and efficient high-level executive support to the Global Head of Fixed Income. Responsibilities including assisting the MD on communications, DE&I initiatives, ESG initiatives, the prioritisation of work, diary and inbox management, meetings management, document production, quality assurance and governance, with some lower-level support provided to the MD’s immediate teams. You will be accountable for highlighting when upcoming cyclical and management deadlines for reports, reviews, budgets are due and chase teams to ensure these deadlines are met. You will be there to assist your director in researching and following up on actions which fall within their responsibility post meetings, and you will also need to help your director prepare for meetings (this includes agendas, pre meeting briefings and meeting papers.) Your day-to-day responsibilities could also include assisting with travel and accommodation arrangements, prioritising inbound communications and providing support and advice to stakeholders.

 

Skills and experience we’re looking for:

  • High degree of discretion and confidentiality in dealing with sensitive information
  • Ability to solve problems independently and pull in additional support and expertise where required.
  • Experience of meeting / speaking with customers, internal and external stakeholders at chairman / Exec level
  • Strong networking skills – Strong planning, prioritisation, re-prioritisation, time management and organisation – Business acumen and credibility
  • Experience with PowerPoint would also be beneficial
  • Ability to work with extensive amounts of information
What you’ll get for this role:
  • Generous pension scheme – Aviva will contribute up to 14%, depending on what you put in
  • Eligibility for annual performance bonus
  • Family friendly parental and carer’s leave
  • Generous holiday entitlement plus bank holidays with the option to buy/sell up to 5 additional days
  • Up to 40% discount for Aviva products
  • Brilliant flexible benefits including electric cars
  • Aviva Matching Share Plan and Save As You Earn scheme
  • 21 volunteering hours per year
Aviva is for everyone:
We are inclusive and welcome everyone – we want applications from people with diverse backgrounds and experiences.
Excited but not sure you tick every box? Research tells us that women, particularly, feel this way. So, regardless of gender, why not apply. And if you’re in a job share just apply as a pair.
We flex locations, hours and working patterns to suit our customers, business, and you.
Most of our people are smart working – spending around 60% of their time in our offices and 40% at home.
We interview every disabled applicant who meets the minimum criteria for the job. Once you’ve applied, please send us an email stating that you have a disclosed disability, and we’ll interview you.
We’d love it if you could submit your application online. If you require an alternative method of applying, send an email to