Assistant Company Secretary


Job Details

Published on 10/07/2024
Job location London
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What is the opportunity

The role offers an excellent opportunity to be an integral part of a very busy team, and extensive access to senior executive and non-executive directors. You will be encouraged to build positive relationships across the organisation at all levels. Working in this environment will provide the right candidate a chance to broaden their skills.

*This role is based in London with opportunities for Hybrid working*

Reporting directly to the UK Company Secretary, you will hold a broad and diverse remit across core Bank Of Ireland UK Company Secretarial work, including end to end board committees support, subsidiary governance, onboarding of new executive and non-executive directors, reviewing and providing input into the governance sections of the annual statutory and regulatory reporting and diverse ad-hoc project work.


In this role you will:

  • Supporting the UK Company Secretary and Deputy Company Secretary in delivering high standard governance and secretariat services to the Board and Board Committees.
  • Procuring and reviewing the content of Board and Committee papers for clarity and completeness and responding to information requests from Directors;
  • Attending and minuting designated Committees meetings and following up on specific actions arising;
  • Ensuring timely completion of statutory filings as well as maintenance and timely update of statutory records and registers;
  • Keeping up-to-date with legal and governance developments and practices, and providing advice to colleagues on their responsibilities and the implications for them of any changes which arise


What will make you stand out

  • Seasoned experience working in a company secretarial capacity, ideally in financial services.
  • Experience of attending board/committee meetings and producing high quality minutes.
  • Excellent communication skills with a focus on accuracy and attention to detail.
  • Strong organisational skills with the ability to complete tight timeframes.
  • The ability to interact at a senior level in a confident manner, challenging where vital.
  • Currently undertaking (or willing to undertake) the CGI Qualifying Programme.


Essential Qualifications

There are no specific qualifications or minimum educational requirements needed for this role.


More about the team

The UK Company Secretarial team provides a full range of company secretarial compliance and advisory services to the Bank of Ireland (UK) Plc and its subsidiaries. The team is responsible for providing company secretarial and governance support to the UK Board of Directors and Board Committees, including organising, attending and minuting board and committee meetings, as well as maintaining statutory records and ensuring that relevant documents are filed with Companies House within statutory deadlines.


Why work with us 

The Bank of Ireland company culture prioritises work-life balance with an opportunity for flexible working, along with 24 days annual leave and excellent pension contributions. Family can mean different things to different people; we offer 6 months paidmaternity leave, an innovative fertility and surrogacy policy and working parent supports.

Your wellbeing is important to us; we have an employee assistance program, WebDoctor and financial wellbeing coaches available. We also encourage and support staff to pursue educational and professional qualifications to grow and enhance your career!



Key Competencies

  • Customer Focused – Self
  • One Group, one team – Self
  • Agile – Self
  • Manage Risk – Self
  • Accountable – Self


Where Agency assistance is required Bank of Ireland Recruitment Team will engage directly with suppliers. Unsolicited CVs / profiles supplied to Bank of Ireland by Recruitment Agencies will not be accepted for this role.

We’re on a continuous journey to build an inclusive and diverse workplace. We welcome applications from people of all backgrounds, lived experience, abilities and perspectives. We provide reasonable accommodations at every stage of our recruitment process for disabilities, neurodivergence or medical conditions. If you require an accommodation, please complete this form and one of our recruitment team members will be in touch via email. Any information provided will be treated as confidential within the recruitment team and used only for the purpose of determining and providing appropriate accommodations for the application and recruitment process.