Administrative Assistant

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Job Details

Published on 09/07/2024
Job location Royston
Job sector
Job type ,
Company Name
Salary £21,000 - £23,793
End Date 24/07/2024

Description

 

ADMINISTRATIVE ASSISTANT 

 

Job Title: Administrative Assistant

Salary: £21,000 – £23,793

Hours: 37 hours p/w

Contract: Fixed Term Sept 2024 – August 2025 due to funding

Reports to: CEO/Operations Manager

Job Overview:

We are looking for a highly organised and proactive Administrative Assistant to join our Operations Team. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. If you are a team player with a can-do attitude and eagerness to learn, we encourage you to apply.

 

Company Information:

NESSIE IN ED CIC aims to provide support for children and young people’s emotional and mental health by providing a range of therapeutic services; being based in educational settings; supporting families; supporting staff and linking closely with other services and the national agenda. We are a people first, not for profit organisation who value diversity. Purpose: Nessie has grown by 210% over the last two years and service demand is increasing. This exciting role at a time of growth offers an exceptional opportunity to make a big difference to the smooth-running of this impact driven organisation.

 

Main Duties and Responsibilities

  • Supporting the Operations Team with administration and project-management tasks including, but not restricted to data entry, filing and document management
  • Supporting with the co-ordination of online and face-to-face training events including scheduling, uploading and managing bookings on the event management system, acting as a key point of contact for event bookings and liaising with the Operations Team on publicity and promotion
  • Maintaining the event management system so all details are accurate
  • Assisting with staff queries and supporting with system issues
  • Managing the Nessie shared inbox and ensuring all enquiries are responded to
  • Monitoring the Team Tasks daily to respond to queries
  • Assisting with admin for staff meetings as required
  • Attending inhouse weekly Operations/Admin meeting
  • Policies- ensuring all policies are up to date and approved by the Board/CEO as appropriate
  • Undertaking any other duties as may reasonably be expected

General:

  • To contribute to the development of best practice within the service
  • All employees have a duty and responsibility for their own health and safety and the health of safety of colleagues, patients and the general public
  • All employees have a responsibility and a legal obligation to ensure that information processed for both patients and staff is kept accurate, confidential, secure and in line with the Data Protection Act (1998) and Security and Confidentiality Policies
  • It is the responsibility of all staff that they do not abuse their official position for personal gain, to seek advantage of further private business or other interests in the course of their official duties
  • It will be the duty of every employee while at work to take reasonable care for the Health and Safety of themselves and of other persons who may be affected by their acts or omissions at work

The duties and responsibilities listed above describe the post as it is at present. The post holder is expected to accept any reasonable alterations that may from time to time be necessary

 

Knowledge, Experience and Training 

Equal Opportunities: Demonstrate a commitment to equal opportunities and anti-discriminatory practice

 

Work Experience:

  • Some previous experience of working within an administrative role
  • Knowledge of Education or public health services within the region would be an advantage but is not essential

 

Skills:

  • Excellent organisational skills
  • Strong written and verbal communication skills
  • Numeracy skills
  • Ability to work as part of a team or on your own
  • Excellent interpersonal skills
  • Creative problem-solving approach
  • IT proficiency, particularly in Microsoft Excel and Teams
  • Ability to multitask, to prioritise tasks and be both reactive and proactive
  • Good knowledge of social media platforms
  • Good knowledge and confidence of digital platforms

 

Professional Development:

Nessie is committed to supporting their staff with ongoing learning, development and career development.

 

Criminal Records Bureau:

Please note that additional information referring to the Criminal records Bureau is in the guidance notes on the application form. If you are invited to an interview, you will receive more information.

 

Probation

There will be a six-month probationary period.

 

How to Apply:

We are committed to equality and diversity and welcome applications from any individual who meets the job description and is interested in joining our organisation.

Please complete the online Nessie Application Form and attach a CV and cover letter outlining how your experience meets the requirements of the Job Description and Person Specification.

If you would like to have an informal discussion about the role, please email our CEO Rachel Lambie at [email protected]

Application Closing Date: Wednesday 24th July (midnight)

Invitation for Interview: You will hear if you have been shortlisted for interview by 5pm on Thursday 24th July

Interviews for Successful Applicants: Tuesday 30th July and Wednesday 31st July

Candidates will be notified of the outcome of interview: By 5pm on Thursday 1st August

 

Job Types: Full-time, Fixed term contract

Contract length: 12 months

Pay: £21,000.00-£23,793.00 per year

Benefits:

  • Company pension
  • Work from home

Schedule:

  • Monday to Friday

Work Location: In person

Reference ID: Administrative Assistant

Expected start date: 02/09/2024