Administrative Assistant

ADMINISTRATIVE ASSISTANT 

Are you an Administrative Assistant passionate about people, talent, and workplace culture? Join our dynamic Graduate Admissions and Recruitment team at the University of Oxford and help attract, support, and develop top talent in our world-leading institution.

About Us**

Spanning the historic streets of the “city of dreaming spires,” the University of Oxford has been ranked the world’s leading university for nine consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you’ll contribute to ground-breaking research that tackles global challenges – from advancing sustainability to pioneering healthcare solutions – and join a diverse, inclusive community that champions your wellbeing, development, and aspirations. Apply now to become part of our extraordinary legacy.

Graduate Admissions and Recruitment supports the collegiate University in all activities related to the recruitment and admissions of graduate students, facilitating the recruitment and retention of the most academically-able applicants and delivering ground-breaking graduate access initiatives to support equity and diversity.

We are looking for a proactive and committed individual to join the Graduate Admissions and Recruitment (GAR) office on a part-time, fixed-term basis as maternity cover (0.6 Full-Time Equivalent) where you will be required to work 21.9 hours a week. This role is part of a job share with another part-time Administrative Assistant. This is an exciting role within the GAR team, providing administrative support to a growing department (currently 29 members).

What We Offer 

Working at the University of Oxford offers several exclusive benefits, such as:

• 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service.
• One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave.
• A commitment to hybrid and flexible working to suit your lifestyle.
• An excellent contributory pension scheme.
• Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans.
• Access to a vibrant community through our social, cultural, and sports clubs.

About the Role 

The Administrative Assistant is a member of the Administrative Team providing essential administrative support within the Graduate Admissions and Recruitment office. The post-holder will work closely with the Administrative Team, currently the Executive Assistant / Office Manager, and Administrative Assistant (0.4 Full-Time Equivalent) to deliver a proactive and efficient administrative service including HR, financial, diary management and general administrative activity to support the running of the department. This post will be line managed by the Executive Assistant / Office Manager.

About You 

• Experience of financial administration, including monitoring budgets and providing budget reports
• Experience of working with confidential information in a discreet and effective manner, with consideration of data protection and information security regulations and policies
• Ability to work independently, with minimum supervision, and as part of a team, and a willingness to resolve situations as well as knowing when to refer issues to others
• Excellent communication skills, both verbal and written, with an exceptionally high level of attention to detail
• Strong organisational skills, with demonstrable ability to prioritise workload and produce accurate and detailed work to deadlines.

Sponsorship and Right To Work 

This role does not meet the criteria for sponsorship under the Skilled Worker visa under the UK Visa & Immigration points-based system. We are therefore unable to offer sponsorship for this role.

Application Process 

To apply, please upload:

• A covering letter/supporting statement
• Your CV
• The details of two referees

The closing date for applications is 12 noon on Wednesday 30 April. 

Interviews will take place on Thursday 22 May, and will be held face-to-face.